Find Massachusetts Inmate Records

Massachusetts inmate records are the original documentation of individuals incarcerated by the courts in a penal institution or jail in Massachusetts. Per MGL C.127 §2 and MGL C.124 §1(j), the Massachusetts Department of Corrections (MADOC) and local law enforcement agencies create and keep accurate inmate records. These records contain inmates' personal, commitment, admission, sentencing, and release information.

Are Incarceration Records Public Information in Massachusetts?

In Massachusetts, records of an inmate's incarceration are open to the public unless access is limited by law or the state's Department of Corrections public policies. These records are disseminated to the public and inmates according to provisions of the Massachusetts Public Records Law.

In many cases, public records can be located through state or county websites and independent third-party portals. These online services are often designed to simplify research, offering search functions across different jurisdictions. To begin a search, individuals must usually provide specific details, including the person's name and the geographical area where the record may exist. Juvenile records are excluded from such searches. Because third-party services are not connected to government agencies, their data may not always be current or complete, leading to inconsistencies in what is available.

What Information is Contained in a Massachusetts Inmate Record?

103 CMR 156.01 (3) of the Department of Corrections public policies defines "inmate records" as any or all of the documents listed below:

• Central office case (historical) records: These records contain information about an inmate incarcerated before 2008, similar to those in the inmate's six-part folder. 103 DOC 154 covers procedures for the dissemination of these records to the public and other agencies
• Institutional two-flap folders: Records of inmates serving sentences not more than a year.
• Mittimus papers: sentencing documents sent from a court when an offender is committed to the Department of Corrections
• Electronic Inmate Management System (IMS) files: The automated information system of the Department of Corrections used to process, store, and retrieve inmate records or other inmate-related information
• Institutional six-part folders: Per 103 CMR 155.00, these are the standard inmate commitment records and are divided into six parts:
• Sentencing: Contains details on an inmate's sentence, including sentence deductions, offender face sheets, sentence listings, detainer paperwork, and appeal forms. A face sheet contains an offender's physical characteristics (sex, height, hair/eye color, religion, race, scars/marks/tattoos, etc.) and commitment information (including name, date/place of birth, admission date, driver's license number)
• CJIS (Criminal Justice Information System): Contains information on an inmate's docket entry sheets, FBI report, fingerprint card, and initial and most recent CJIS
• Classification: Has information on an inmate's signed personal program plan, inactive visiting card(s), general population waivers, orientation, or handbook receipts
• Correspondence: Contains information concerning every inmate-related correspondence and finalized CORI or evaluative requests
• Disciplinary: Has information on any original guilty disciplinary package.
• Activities: contains information on educational or work release records and emergency escorted trip requests

However, certain information related to an inmate's evaluation, known as "evaluative information" and defined by MGL C.124, cannot be disclosed to an inmate or any member of the public. This information is outlined under 103 CMR 157.07(3) and includes:

• Records created by an agency other than the Department of Corrections
• Information that, if released, may endanger the life of an employee of the Department, threaten the security of the Department, or endanger the life of another person
• Information that, if released, will harm or undermine the treatment relationship between a counselor and client (inmate)
• Records provided to the Department that are expressly confidential
• Working papers or documents used by a deciding authority for consideration
• Attorney documents that are not disclosable in a civil or criminal proceeding

103 DOC 401 outlines the procedures for booking, admitting, and creating inmate records.

Where do I Look Up an Inmate in Massachusetts?

Inmate information in Massachusetts is available to the public as follows:

• By searching with an Inmate Locator to find inmates confined in state prisons. Searchers can access information on persons imprisoned in Essex County and any of the 16 prison facilities maintained by the Department of Corrections
• By contacting the law enforcement agency responsible for managing a local jail. This agency is a local sheriff's office for a county correctional facility (jail) or house of correction.

How Do I Conduct an Inmate Search in Massachusetts?

Interested persons can use the online tool specified above to search for Massachusetts inmates. To search for someone in a state prison using this locator, a party must provide an inmate's full name (first and last) or the inmate's commitment number. At the county level, the local sheriff's office provides information on committed offenders and pretrial detainees to the public. Typically, sheriff websites have the necessary contact information or addresses to make these inquiries.

Paper or electronic copies of inmate records can be obtained from the Department of Corrections by submitting a public request online or to the Department of Corrections' Records Access Officer (RAO) by email, phone (508) 422–3436, or mail. The mailing address for inmate record requests may be found on the Department of Corrections website. Requesters must provide enough information about the record being sought to allow for the prompt processing of requests. The first 4 hours used to process a record request are free. Upon expiration of this time, the Department may assess an hourly fee up to $25.

How Can I Find an Inmate for Free in Massachusetts?

The Department of Corrections charges inquirers no fee to find an inmate in a Massachusetts correctional facility using the Inmate Locator. Nor do sheriff offices charge a fee to any member of the public who wants to obtain an inmate's information.

How to Find Old Inmate Records in Massachusetts

Inmate records created before 2008 are stored by contracted vendors (certified persons or companies), as stated in 103 DOC 156. Records of inmates who have completed their sentences in a state prison or county jail are retained as directed in the J07–01 to 24 of the Massachusetts Statewide Records Retention Schedule. The Department of Corrections and applicable local law enforcement agencies may be contacted during business hours for more information regarding old or outdated inmate records.

Inmate Release Date Lookup In Massachusetts

The Massachusetts Department of Correction (MADOC) oversees inmates in state correctional facilities and maintains records, including projected release dates. The agency provides a limited Inmate Locator tool for public use, typically requiring the inmate's name or identification number. Available information includes the inmate's facility placement, sentencing details, and release eligibility.

For those unable to locate information online, requests may be made to:

The Massachusetts Department of Correction
50 Maple Street,
Suite 3,
Milford, MA 01757
Phone: (508) 422-3300

County jails and houses of correction maintain separate systems under the supervision of county sheriffs. Release dates are subject to modification by parole eligibility, earned credits, or judicial orders.

How do I Find Inmate Death Records in Massachusetts?

Anyone looking for inmate death records in Massachusetts may contact the facility (prison or jail) where the death took place. Just as no specific processes are provided to the public on obtaining these records, the law and administrative policies of law enforcement/corrections agencies do not outline any eligibility criteria.

How do I Conduct a Federal Prison Inmate Search?

Searches for a federal inmate may be conducted with the Inmate Locator provided by the Federal Bureau of Prisons (BOP). Any inmate imprisoned from 1982 to the present in a federal penitentiary may be found with the inmate's name or BOP, FBI, DCDC, or INS number. The search results yield an inmate's name, BOP register number, age, race, gender, projected release date, and current location in a prison facility. Older records of inmates from 1982 and earlier are obtainable from the National Archives and Records Administration (NARA) website.

How Long Does it Take For An Inmate's Information to Be Published in Massachusetts Inmate Locator?

The Department of Corrections does not state the frequency with which the Inmate Locator is updated or how long it will take for an inmate's information to become available once processing is completed.

Why Is An Inmate Not Showing Up In Search?

An inmate may not be visible in the MADOC database if housed in a county jail or house of correction, under federal custody, or a juvenile. Inmates recently booked, transferred, or released may not yet appear in the system. Records sealed by court order or excluded due to privacy concerns may likewise not be accessible online. Direct inquiries to the relevant county sheriff or MADOC can help resolve missing records.